Community Room Rental Application and Agreement The Palo Alto City Library’s mission is to enrich lives and engage the community with knowledge, information, and enjoyment. The Library has community rooms available for public use by organizations for educational, cultural, intellectual, civic, or charitable activities. * indicates a required field. First Name * RequiredLast Name * RequiredPhone * RequiredEmail * Required Enter Email Confirm Email Department / Organization * RequiredPreferred Location * RequiredPlease note that reservations for smaller meeting rooms can be made via LiquidSpace and do not require you to fill out or submit this form. Click the links below for exact hours and locations of each venue: El Camino Real Room, Downtown Library, 270 Forest Ave (100 standing, 60 seated) Midtown Room, Mitchell Park Library, 3700 Middlefield Road (100 standing, 60 seated) Embarcadero Room, Rinconada Library, 1213 Newell Road (150 standing, 100 seated, 72 tables & chairs) No Preference / Any Available Day(s) of Week * RequiredCommunity rooms are in very high demand and can be difficult to accommodate specific dates. Please tell us which days of the week you’re looking for within a certain date range, and indicate the date range in the following two questions. Monday Tuesday Wednesday Thursday Friday Saturday Sunday No Preference / Any Available Start Date - must be mm/dd/yyyy format * Required End Date - must be mm/dd/yyyy format Time of Day * RequiredWhen would you like to hold the event? Please select all that apply, and include the time needed to setup beforehand, and time needed for takedown afterward. Morning Afternoon Evening No Preference / Any Available Start Time * RequiredIncluding SetupEnd Time * RequiredIncluding TakedownEstimated Attendance * RequiredActivity Type * RequiredDescribe how the room will be used or the name of the event (e.g. presentation, lecture, reception, film screening).Is the organization a non-profit 501(c)(3) * RequiredYesNoDoes your event require audiovisual equipment?The following is a list of what the Library has that can be used during your event. Microphone, available Rinconada Library only. We highly recommend using a microphone for groups of over 30 people. Projector Screen DVD/CD Player Will there be food or drink provided?YesNoCommentsThis field is for validation purposes and should be left unchanged. How is the information I enter in this webform being protected?Any information you send using this webform is protected in transit with SSL encryption.Visit our Privacy Statement, opens in a new window to learn more about how your personal information is handled and protected.Information submitted in this webform is secure. Learn More.