Community Room Usage

Community Room Usage FAQ

What is changing for the Library’s Community Room services?

The Library will charge usage fees for public use events at the Embarcadero Room at the Rinconada Library and the Midtown Room at the Mitchell Park Library. The El Camino Room at the Downtown Library will no longer be available for public use events.


When is this change happening?

Usage fees are now applicable for public use events taking place onward from January 2020.


Why are usage fees being implemented?

The City of Palo Alto offers public-use community rooms for rent throughout our various facilities. The city’s Community Services Division manages and oversees this service. The Library is now aligning its community room services with the rest of the city’s, bringing management and rentals of its community rooms under the Community Services Division’s oversight and the city’s Municipal Fee system.

More information on the City of Palo Alto’s Municipal Fees.


How do I rent a community room at the Library?

To rent the Embarcadero Room at the Rinconada Library, please contact the Palo Alto Art Center at (650) 329-2366 or email (

To rent the Midtown Room at the Mitchell Park Library, please contact the Mitchell Park Community Center at (650) 329-2400

More information on our Library’s community rooms, policies, and fees.


Can I request that fees be waived or reduced for a public use rental?

The Library’s community rooms are available at a 50 percent reduced rate for 501(c)(3) non-profit organizations.

Under the City of Palo Alto’s co-sponsorship program, the Library offers reduced or waived rates to organizations that meet established guidelines.

More information on the City of Palo Alto’s program and policies for co-sponsorship and fee reduction.

If you would like more information on receiving co-sponsorship from the Library for your organization, please contact

Similar FAQs

  • The Library has meeting and program rooms available at Downtown Library, Mitchell Park Library, and Rincondada Library. For more information, see our Meeting Rooms page. More information on fees for use of our Program Rooms.

  • The library does not provide tax forms, but we can help you get what you need. We have computers you can use to download and print forms.

  • You can find recommendations by our library staff by clicking on Explore in the main menu of the website. There you can a section called "Recomendations", which include Library PicksNew TitlesAward Winners and Bestsellers.

    1. Log in with your library card and last name on the Discover & Go site
    2. Browse for passes by date or by venue
    3. Make a reservation
    4. Print your pass


    • Discover & Go passes are available to Palo Alto Library cardholders age 14 and older. For some attractions, the minimum age will be 16 or 18 and up.
    • Patrons must live within the library's service area in order to log in and reserve passes.
    • You can have 2 active reservations at a time.
    • You can make reservations up to 3 months in advance.
    • Active reservations can be canceled only if the pass has not been printed.
    • If you reserve a pass and do not use it or cancel the reservation, the unused pass will count towards your limit.
    • Some venues have placed a 1-pass-per-year restriction and you will only be able to reserve those passes once per calendar year. You will find details about each pass within the venue information.
    • The pass is for use only by the person named and only on the date specified. No photocopies are allowed.
    • Valid ID is required for admission with passes to venues.
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